04/17/08

Booking Private Parties

You must submit form below to Konnie Torbahn at WOPHA to schedule your party.

PARTIES 

1. Any Full or Annual member in good standing may reserve the pavilion for parties. 

2. All parties must be scheduled at least two 7 days in advance by filling out this request form.  A non-refundable $25.00 reservation fee must be paid to secure your date and time for a party.  Checks must be made payable to Woods of Parkview and returned to Konnie Torbahn with this completed form. Confirmation will be e-mailed to you after payment is received and your event will be added to the schedule.  You may check our web site to check availability and confirm dates.

3. Party host shall have this completed form and check to  Konnie Torbahn of WOPHA at least 7 days prior to the event to arrange for additional lifeguards at a cost of $20.00 per hour per lifeguard above and beyond the lifeguard already on duty during regular pool hours. The number of lifeguards required is as follows:
1. For 0-20 invited guests: 1 additional lifeguard;
2. For 21 – 40 invited guests: 2 additional life guards;  and
3. For 40+ guests: 3 additional lifeguards.

Reservation Form

4. The number of invited guests includes all party guests regardless of whether they will be swimming or not.
5. Parties of less than 25 invited guests, including parents and siblings, may be scheduled on any day of the week.

6. Parties with 25 or more invited guests, including parents and siblings, must be scheduled between Monday and Friday or 6:00 p.m. or later on Saturday or Sunday.

7. A party of more than 50 invited guests, including parents or siblings, requires approval by the President of the WOPHA.

8. If more than one (1) party is scheduled for a single day, there must be a minimum of one (1) unscheduled hour between the end of the first party and the beginning of the next party. 

9. Any party has a maximum time limit of three (3) hours during pool hours.

10. The member holding the party shall identify themselves to the lifeguard before the party begins.

11. A lifeguard must be on duty at the pool throughout all parties whether or not any pool activities are planned.

12. Parties must end by 9:00 p.m. Exceptions will require permission of the President of the WOPHA. No party can end later than midnight.

13. Guests must leave at the end of the party.

14. The member who held the party is responsible for the clean up of all food and/or trash.  The pavilion tables and deck area must be left clean.  Additional guard hours will be billed for any lifeguard time spent cleaning up.

15. All clean up and removal of party supplies shall be finished by the end of the scheduled party time.

16. The WOPHA may reserve the pool during normal operation hours for functions such as swim meets or social events.  The date and time of these closings will be posted in advance.
17. Parties after normal pool hours must adhere to reasonable music / noise levels.